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Exhibitor Information
As fair organisers we appreciate that there are so many fairs out
there than you could possibly have the time; or money, to attend,
and therefore want to help you choose the right fair for you.
This page is all about you, the exhibitor, what you can expect
from our fairs and what your stand price includes.
How to book...
- Please request a booking form using our
contact page by email, post or
telephone.
- On receipt of your booking form and a small deposit we will
confirm your exhibition space with you, unless you book within 6
weeks of your chosen fair, then full payment will be required at
time of booking. If you have paid only a deposit, we will email
you again when the balance payment is due.
- A full copy of our terms and conditions will be sent to you
with your booking form.
- REMEMBER TO INCLUDE ANY SPECIAL REQUESTS ON YOUR BOOKING
FORM; these are used later when planning your position in the
room(s).
One week to go...
- Approx one week before your chosen fair we will email you
the final details of the day. This will include directions and
any specific instructions, such as where to park, dress code,
and what time you can set-up.
- Along with your final email you will also receive a full
list of where we have advertised the event. We believe that as
far as you, the exhibitor are concerned, this is our ‘unique
selling point’. You will be able to see for yourself exactly
where we have spent your money to achieve the highest number of
attendees possible. But to give you an idea of our advertising
methods we use local media covering all surrounding areas,
glossy wedding magazines, approximately 5000 flyers distributed
widely at specific target audience, numerous websites, road
signs and venue positioned banners. Although numbers of brides
attending can not be guaranteed or predicted as all our shows
are ‘free admission’ therefore we are not selling tickets and
cannot forecast how many brides will attend. What can be
guaranteed is our commitment to you as exhibitors to try our
very best to achieve a good turnout through our extensive
advertising and reputation within the business.
On the day...
- On arrival you will be met by one of our staff and directed
to your stand. Please accept this space graciously as a lot of
thought and planning goes into your position. Remember to state
on your booking form if you require electric or to be against a
wall for backdrop. We try to position you away from your
immediate competitors, and never book more than 3 (4 in the case
of photographers), of a type of service at our shows. Please do
not swap stands with another company without checking with us
first, everyone is positioned in their allocated space for a
reason.
- Where possible we try to arrange with the venues for you to
enjoy complimentary refreshments throughout your day, but please
be aware that this is not an entitlement but an added bonus if
we can get the venue to agree! You will be advised if your
particular venue is offering complimentary refreshments on your
final information email.
What does a stand include?
- Most stand prices include a light complimentary packed
lunch. If there is more than one person manning your stand you
can pre-order an extra lunch for them by marking the relevant
box on your booking form, please advise of any food allergies.
- A ‘stand’ consists of one table (size dependant on what the
venue uses), two chairs and table linen. Please feel free to
display your stand as you wish within the constraints of the
space available. Please do not place pop up stands or similar in
any other area of the venue other than your stand without prior
arrangement. Please keep your stand and area clean and tidy and
maintain a high standard of presentation.
- A copy of the registration form is
not included in the price
of your stand.
I can't attend your fair, how else can you promote my business?
- If you wish your promotional material to be placed in our
handout bags you should arrange for these to be sent to us no
later that one week prior to your chosen show. As an exhibitor
we do not charge for this service, if you are not exhibiting but
wish your promotional material to be included, then a fee of £25
per show will be charged.
What if I have to cancel my space?
- If you are unable to attend on the day booked and give 6
weeks notice a £25.00 admin fee will be charged and the balance
refunded. Any less than 6 weeks notice and the full payment is
non refundable. The booking cannot be transferred to another
fair unless the host venue has to cancel or postpone.
If you have any queries or want to clarify anything at all,
please don’t hesitate to contact us. Without you there would be no
fair, and we hope that once you have exhibited at one of our fairs
you will be choosing to book with us again and again and again…….. |
