How to book

• Please request a booking form by emailing us at info@berkshireweddingfairs.co.uk or you can use our contact page.
• On receipt of your enquiry, we will confirm if we have space for your service at your chosen venue(s). You will need to complete a booking form and payment to secure your exhibition space. If you book within 8 weeks of your chosen fair full payment will be required at time of booking. If you have paid only a deposit, your balance will be due 8 weeks prior to the date of your first fair with us.
• Remember to include any special requests on your booking form; these are used when planning your position in the room(s). Always include a mobile contact number in case we have to contact you urgently on the day of the event.
• Including your social media details allows us to promote your attendance to couples.

One week before the Wedding Fair

• Approximately one week before your chosen fair we will email you the final details of the day. This will include directions and any specific instructions, such as where to park, any specific messages from the venue, dress code, and what time you can set-up. Please read these carefully as details may vary from other fairs you have attended.

On the day of the Wedding Fair

• On arrival you will be met by one of our staff and directed to your stand. Please accept this space graciously as much thought and planning goes into your position. Remember to state on your booking form if you require electric or to be against a wall for backdrop and very importantly if you don’t require a table. We try to position you away from your immediate competitors and limit each type of service/product at our fairs. Please do not swap stands with another company without checking with us first.
• Where possible we try to arrange with the venues for you to enjoy complimentary refreshments throughout your day, but please be aware that this is not an entitlement. You will be advised if your particular venue is offering complimentary refreshments on your final information email.

What does a stand include?

• A ‘stand’ consists of a table (size and shape dependant on venue) chair and table linen, unless advised otherwise. Space for one banner. Please display your stand within the constraints of the space allocated and abide by health and safety regulations, respecting the venue at all times. Please do not place pop up stands or similar in any other area of the venue other than your stand without prior arrangement. Please keep your stand and area clean and tidy and maintain a high standard of presentation. Do not use walls as your display area.
• The stand cost does not include a copy of the registration list or the distribution of flyers in the wedding tote bags.

I can't attend your fair, how else can you promote my business?

• If you are not exhibiting, for a charge of £25.00 per fair we can include your promotional material in our wedding tote bags. You should arrange for these to be sent to us no later than one week prior to your chosen show. Please visit our Flyer Distribution page for more details.

What if I have to cancel my space?

• If you are unable to attend on the day booked and give 8 weeks’ notice a £30 admin fee will be charged and the balance refunded. Any less than 8 weeks’ notice and the full payment is non-refundable. The booking cannot be transferred to another fair unless the host venue has to cancel or postpone.
• If you do not turn up on the day of the fair you have booked and paid for, no transfer or refund will be given.

Booking Terms and Conditions

By booking our fairs you agree to abide by our terms and conditions